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Discovery Specialists has over a decade of experience in search, data mining, and development of custom software. Our team is comprised exclusively of engineers, computer scientists and litigation experts. This structure enables us to deliver state of the art services in the challenging and rapidly changing field of electronic discovery and management of legal documents. Our mission is to execute complex discovery jobs in a cost effective manner, observing tight deadlines and providing reporting and transparency throughout the process.

WHY USE DISCOVERY SPECIALISTS?

Leading Edge Technical Capabilities

Our entire team has a background in engineering and computer science (and several have advanced degrees in engineering, business, and law). This skill set enables us to deliver the best and most effective tools for the job at hand. We understand all file types, operating systems, databases, physical storage systems and legacy systems. In addition, we understand the business process flows that typically create the documents of a company and the legal requirements for preserving and handling these documents. Our clients rely on us to ensure all evidence is processed properly and there are no surprises that can adversely impact the case or cause unnecessary and costly sanctions by the court for improperly handling the evidence.

Job Customization

Every discovery job is different and has its own unique challenges. Given our technical expertise, we are not constrained by the capabilities of the off-the-shelf software solutions that are used by most other vendors. To solve these challenges, we write software tools and adapters required to properly process a job. These software tools are written either as standalone applications or as enhancements to the off-the-shelf software. We are not constrained by using a single tool – rather we utilize the best tool for a given job, or if the tool does not exist we simply create it.

Cost Effectiveness

Many vendors obfuscate pricing and make false promises of very low prices. But buyer beware! Often these projects end up with much higher costs due to hidden charges and costly mistakes that can affect the outcome of the case or cause unnecessary sanctions. With Discovery Specialists you can be assured that the job will be done correctly the first time and as cost effective as possible. You will have both visibility and understanding of cost drivers so you can properly budget the production costs.

Flexible and Nimble Boutique Service Provider

Due to the cross-functional skill sets of our team we can move very quickly and effectively.

Multi-Language Documents and Machine Translation

Increasingly, the discovery process involves multi-language documents which pose an additional challenge and can increase costs during the review process. We have the ability to identify the source language(s) in each of the documents. These documents can be tagged based on their native language to aid in attorney review and group documents for further translation. Discovery Specialists can also perform native language data mining which provides the most accurate results. Foreign documents can be machine translated if desired so review teams can do further searching and review in English and identify documents for certified hand translation. Discovery Specialists also offers court and FBI certified hand translation services.

Transparency

We proactively communicate with the client throughout the project. Our clients know exactly what the status is at each stage of the production. This is critical information that allow attorneys and IT staff to make educated decisions when deadlines a fast approaching. Our clients also have access to a web based interface which provides the most up to date information about the status of the project, allows questions to be posed to engineers, gives data statistics, instant reporting, as well as invoice and job request information.

Reporting ability

For each job, we provide a series of free reports that identify key characteristics about the project, chain of custody for the documents, cost analysis to help better predict costs on future jobs, and exception reporting. We can also provide customized reports for an additional fee. For example, our “workplace community” report for email analysis enables attorneys to better understand potential connections amongst various individuals and teams. This provides valuable information when documents may appear to be unrelated or when deciding which individuals should be deposed in a case.

Price Estimation

While electronic discovery jobs are unique and have many moving parts, we strive to simplify the pricing so that it is easier to understand and properly budget. We can accurately estimate the overall costs even for the most complex jobs. In addition, we provide information on key drivers that could impact the overall cost of the project. Both simplified pricing, and al la carte pricing are available depending on the client’s needs and job characteristics.

Understanding of Content

We do not blindly process collections of documents. Our team has a deep understanding of engineering, business and legal documents. When certain documents are challenging to automatically process, we can properly assess their relevancy and provide guidance and recommendation to our clients. This eliminates unnecessary steps and reduces overall processing time.