Contact an eDiscovery Specialist    call (888) 881-8406    fax (888) 422-6851

Processing and Production

General Processing and Production Capabilities

Full Load File Compatibility

We are compatible with all standard industry review databases and can produce load files in any desired format, including custom/proprietary database structures. Below is a set of the most common set of systems in which we are asked to interface.

TM dBase Load File Multimedia Files

Our preprocessing identifies audio and video files and converts them to a specified standardized output format (QuickTime, Windows Media, Flash, etc) so that the client’s review team can more easily review those files on their own systems. In addition, we provide relevant metadata to better describe those files (e.g. length of audio/video, original file type, etc). Discovery Specialists has new state of the art software that can create dictation of these audio and video files to provide textual searching of the content.

Avoid Evidence Spoilation

Sanctions and even case decisions are becoming more frequent due to electronic evidence spoilation. We can help avoid the pitfalls of spoilation by properly handling the copying and transferring of data and counseling clients on the appropriate methods of document collection. We can also analyzed data sets received from the opposition and alert clients if we discover data that may have been deleted, omitted, or altered during the collection or production process.

Data Tagging/Flagging

Data can be tagged by language, topics, keywords, subjects, custodians, business units, privilege, or any complex search criteria. This capability is often useful for attorneys who need to quickly review only a subset of documents (e.g. when preparing for a deposition with a particular person).

Data Culling

Often times clients have done data culling before we receive documents. However, whether documents are pre-culled, or we are culling documents, we utilize a sophisticated funnel to reduce the received data set to a subset of files that are relevant for the review process. Our funnel can be deployed to do one or more of the following: file type filtering, data de-duplication, email de-threading, contextual searching, and data type filtering. The resulting data set for processing is smaller and therefore reduces the overall costs and time of the production and subsequent review.

Metadata Extraction

Almost every type of electronic document created contains metadata – information concerning the document that typically is not seen when the document is printed out. More and more cases require the production of native electronic files due to the changes in the Federal Rules in December of 2006. We have the ability to extract hundreds of types of metadata from electronic documents. Further, we can analyze emails produced as images and extract field information to populate the review database and re-link emails to their attachments.